It is important that you include key joining information as part of the description for your activity or event. This should include the four W’s
Who is the organiser and what kind of services or support do they offer? Include a short one- or two-line description so people can see who you are and what you do.
Who is it for? Let people know who the session aimed at; be that a specific age group, support need or other demographic.
What is happening? Tell people what kind of activity it is, benefit they might get from attending and anything else they might need to know such as ability level, mobility requirements, accessibility etc.
What do they need to do to join in? If booking is required, a cost involved or there is a named coordinator include this information in the description as well.
Where is it happening? In addition to the address of the venue you can let us know about venue facilities such as accessible access, toilets, hearing loop etc.
If your activity takes place online or hybrid, please confirm what platform is used and who to contact for joining instructions. Do not provide us with direct joining links.
When is it happening? We need to know the day/date and both start and finish time (or rough duration) to be able to create your activity calendar entry. We can list daily, weekly, fortnightly, and monthly reoccurrences. Don’t worry about setting up a schedule, just add the details to the description and we will set it up for you. You can help us do this by letting us know if the description when the next occurrence is due to take place.
If your activity is only running for a set duration please let us know the date of the first occurrence and confirm how many sessions / planned end date so we can make sure that the entry expires appropriately. If there is no planned end date we will create a years’ worth of entries and get in touch with you when that year is up.